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Administration and office support

Management Assistant

  Pudongweg 37, Amsterdam

Overview

Your role

  • Act as Management Assistant to the five members of the Management Team
  • Perform secretarial duties (maintain diary, manage travel, handle calls, preparation of meetings, prepare selected PO’s. Filing of documents and reports, etc.)
  • Assist with Agenda Management, including external appointments, i.e. customers and partners
  • Acts as point of contact for external departments and agencies (e.g. IX Headquarters) and handle as appropriate.
  • Maintain Operations Management team meeting minutes in preparation for Operations MT
  • Arrange travel and accommodation requests for the Management teams.
  • Ad-hoc requests on a wide scale, from arranging presents to support preparing presentations
  • Occasional out of hours telephone support.

Operations Support:

  • Organizing and register trainings for the operations department according to a training schedule in co-operation with HR and respective Operations managers

Other

  • Support the Management Team in arranging informal and team building events
  • Manage selected budget items related to training, events, travel and other auxiliary budget items

Competencies

  • Position reports directly to the Director of Operations (hierarchical + functional) and MD (functional). Internal contact with all departments. External contact is with customers and suppliers.
  • Good spoken and written communication skills (Dutch/English B2 level)
  • Effective ICT skills with extended competence in MS Office
  • Solid working knowledge of office processes
  • Excellent interpersonal skills with all levels of company personnel and clients
  • Quick learner
  • Ability to work in a confidential manner and show sensitivity
  • Ability to work accurately, with good attention to detail prioritizing skills

Qualifications

  • Preferably having completed a management assistant education.
  • 4-6 years’ experience in a secretary and/or technical administrative role.
  • Proficient in Microsoft office; Excel, Word, PowerPoint, Outlook and in DocuSign

 

Want to know more about this position?

Get in touch with:

Annemijn van Duijn

Recruiter

Send me a message

Your future colleagues

“I enjoy the empowerment that comes from being trusted to make decisions.”

Susan R.
Senior Manager, Corporate Services, Workplace Services, New York City, NY