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Operations

Operations Administrator

  2001 6th avenue, Seattle

Overview

Opportunity Snapshot

Operations Administrator is responsible for supporting the team with the day to day management and administration of the Global Operations organization as well as provide general executive support duties.  The position will develop, organize and execute project work plans, identify and implement process improvements and support the collection, analysis and reporting of portfolio performance data.   The Operations Coordinator is responsible for driving multiple projects at once and coordinating the completion of initiatives by managing project schedules and coordinating project deliverables with both internal and external resources.

 

The Requirements

EDUCATION and EXPERIENCE

Bachelor’s degree (B.A./B.S.) or equivalent from four-year College or technical school; or two (2)  years related experience and/or training; or equivalent combination of education and experience in facility management or project management.

 

COMMUNICATION SKILLS

  • Ability to work closely with cross-functional teams.
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. 
  • Ability to write routine reports and correspondence. 
  • Ability to speak effectively before groups of customers or employees of organization.

 

FINANCIAL KNOWLEDGE

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

 

REASONING ABILITY

Ability to apply common sense to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

 

OTHER SKILLS and/or ABILITIES

To perform this job successfully, an individual should have knowledge of SharePoint, Visio, Access, Microsoft Word, Excel and PowerPoint

 

The Role

  • Organize project work plans and manage day-to-day operational aspects of various projects and/or scopes of work from conception to completion, while ensuring adherence to budget, schedule and scope. Identify resources needed, review deliverables and assign responsibilities.
  • Prepare documents such as proposals, presentations, correspondence, contracts and standard reports as requested, and organize and maintain proper documentation filing systems.
  • Coordinate and arranges meetings, prepare agendas, and record minutes of meetings. Coordinate travel schedules and reservations for Sr Operations personnel or as necessary to support team events
  • Prepare and maintain organizational charts, employee site assignments and distribution groups for Operations.
  • Process departmental invoices and travel expenses as necessary, including preparing portfolio allocations for submission to Accounting.
  • Coordinate the documentation and review of all major policies, procedures and documents with appropriate subject matter experts, incorporate revisions and coordinate appropriate distribution.
  • Perform cross-functional policy audits to ensure accuracy and process consistency.
  • Track and ensure all operating manuals and handbooks are reviewed annually.
  • Responsible for reading & analyzing memos, submissions, and reports to determine significance and plan distribution accordingly.
  • Maintain all internal web-portal pages under the Operations Department by working with IT to manage access permissions and implement required webpage changes/additions.
  • Coordinate or conduct site-level compliance audits, consolidate individual site findings into summarized portfolio results, and provide recommendations for policy and training enhancements.
  • Assist with the production of training materials, presentations and manuals as needed and maintain materials, keeping them up to date.  
  • Supports the planning, budgeting and consolidated reporting of operating and capital expenditures.  Administer and assist in the preparation of annual budgets, forecasts, monthly reports, and variance reports as requested.
  • Support the management and administration of Operations’ vendor management program, including preparing and analyzing vendor proposals, preparing contracts and developing procedures to ensure standardized.
  • Support the all general management and administration requirements of the Operations department, as may be required

 

Note:this description is intended to give you a general overview of the position and is not an exhaustive listing of duties and responsibilities.

 

Digital Realty: Where the cloud lives and business thrives

We built the global standard for technical real estate, developing a unique capability to acquire, manage, and scale data center campuses. Now, Digital Realty is building a unique ecosystem of open solutions that power customer growth through exceptional service on a foundation of unrivaled data center expertise. The new Digital Realty combines unparalleled data center services, carrier-dense interconnection, real estate acumen, and financial strength to create unique power of choice and value when and where our customers need it.

 

Our Mission

To provide our customers with the trusted foundation for the digital world

Our Vision

To build a network of connected campuses and internet gateways that become the heart of the internet and cloud, powering growth and prosperity for customers, employees and shareholders.

 

Our Values

Guide our decisions and actions every day—above all else, we value customers, excellence, talent, teamwork and success.

 

About Digital Realty

Digital Realty Trust, Inc. supports the data center and colocation strategies of more than 2,000 firms across its secure, network-rich portfolio of data centers located throughout North America, Europe, Asia and Australia.  Digital Realty's clients include companies of all sizes, ranging from financial services, cloud and information technology services, to manufacturing, energy, gaming, life sciences and consumer products

Digital Realty is a publicly traded company (NYSE: DLR) with investment grade ratings from all three major ratings agencies.

Digital Realty offers a highly competitive compensation package, excellent benefits, and an environment that recognizes and rewards your contributions.

Digital Realty is an equal opportunity employer.  All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Please do not forward unsolicited resumes to any employee of Digital Realty and its subsidiaries. Digital Realty is not responsible for any fees related to unsolicited referrals.

Want to know more about this position?

Get in touch with:

Melissa Renfer

Recruiter

Send me a message

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