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Legal-Board Assistant

  Dallas
Position Title: Legal-Board Assistant
Location: Dallas

Position Title:  Legal-Board Assistant 

Location: Dallas or Austin, TX

 

Your role: The responsibility of the Legal-Board Assistant is to (i) plan, manage and support all aspects of public company Board and Committee meetings and (ii) provide broad support to the Legal, Risk & Sustainability (LRS) department. This position will report to Corporate Counsel.  The successful candidate must be highly organized, deadline-driven, and aware of and responsive to time-sensitive items and able to manage multiple competing priorities.  This position involves working closely with a wide range of stakeholders, including the Company’s Directors and Executive management team, and requires significant discretion and sound judgment.

 

What you’ll do 

Board coordinator responsibilities:

  • Provide comprehensive support to the Board of Directors
  • Communicate directly with Directors, Executives and their assistants on Board and Committee related matters.
  • Provide on-site meeting support, including managing logistics such as room set up, catering and AV/technical needs.
  • Prepare Board and Committee meeting schedules, agendas, minutes and resolutions.
  • Manage posting, publishing and updating of Board and Committee materials via online platform (Diligent)
  • Secure, manage and oversee all aspects of logistics for in-person meetings, including:
    • hotel accommodations and meeting venues
    • catering and meals 
    • domestic & international travel and transportation (flights, ground transportation)
  • Develop and manage Board and Committee calendars, in collaboration with the executive and legal teams, including tracking against annual regulatory and other requirements. 
  • Execute on corporate governance activities, such as director orientation and annual evaluations.
  • Oversee and track expense reporting for Board-related expenses and expense reimbursement for Directors (Concur system)
  • Manage the budget for all Board-related expenses, including meeting expenses and director compensation
  • Process purchase orders and coordinate check/wire transfers and payment of invoices

LRS coordinator responsibilities:

  • Work closely with the LRS Operations team to broadly support the LRS team on projects, tasks and initiatives as needed, including:
    • Legal, compliance and litigation notifications and processes
    • Risk and insurance program needs
    • Sustainability program needs
  • Vendor management, including new vendor onboarding, purchase order set up, vendor tracking and maintenance, and invoice monitoring and tracking of past due invoices.

 

What you’ll need

  • Bachelor’s degree or equivalent experience
  • 5-7 years of relevant experience, including experience interacting with board of directors or similar executive-level support 
  • Strong organizational and time-management skills with strict attention to detail
  • Effective communication and problem-solving skills; ability to handle tight deadlines and be responsive.
  • Strong writing and editing skills, including accurate grammar, spelling and punctuation.
  • Flexibility and the ability to multitask and manage multiple activities and priorities
  • An elevated level of professionalism with a wide range of stakeholder groups 
  • Ability to work well under pressure with diligence, organization, and minimal supervision.
  • Experience in expense report and invoice processing
  • Experience with MS Office Suite (including Excel and PowerPoint) required; experience with Yardi and Diligent (or similar platforms) preferred
  • Willing and eager to take on projects involving unfamiliar subject matter and new software 
  • Law firm and/or public company corporate law department experience preferred 

 

A bit about us

Digital Realty supports the world's leading enterprises and service providers by delivering the full spectrum of data center, colocation and interconnection solutions. PlatformDIGITAL®, our global data center platform, gives customers a reliable foundation for scaling their digital business and efficiently managing data gravity challenges. The size and scale of our business puts us in a unique position to offer customers access to 300+ facilities in 50+ metros across 25+ countries and six continents.

 

A bit about our Digital team

Legal

Our Legal team works in a highly complex global business sector with a diverse range of local, regional and international organizations. From ensuring compliance in different jurisdictions to supporting business teams with customer and supplier contracts, we’re involved in a variety of projects. Working in a dynamic commercial environment, we collaborate with colleagues across different departments and always have a new challenge waiting for us.

 

What we can offer you

Our rapidly evolving business sector offers the opportunity to be part of a courageous and passionate team who work together to understand and meet the changing needs of our global customers. 

Join us and you’ll be part of a supportive and inclusive environment where you can bring your whole self to work. As part of our team, you’ll get to work with people from different business areas, challenge the way we do things and put your ideas into action. We’ll also give you plenty of development opportunities so you can build a rewarding and successful career with us. 

 

Our Compensation Philosophy

Digital Realty offers its employees a highly competitive compensation package, excellent benefits, and an environment that recognizes and rewards your contributions. Central to our compensation philosophy is rewarding our employees for achieving the values and objectives aligned to the company's overall goals and values.

This is an exciting time to join our business so apply now and make your mark on our future.

 

Notes:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

Digital Realty is an equal opportunity employer, EOE/AA/M/F/Vets/Disabled.  All applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability or protected veteran status, or other status protected by law or Company policy.

Digital Realty is a publicly traded company (NYSE: DLR) with investment grade ratings from all three major ratings agencies.

Please do not forward unsolicited resumes to any employee of Digital Realty and its subsidiaries. Digital Realty is not responsible for any fees related to unsolicited referrals.