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Digital Realty
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Administration and Office Support

Administrative Assistant

  2323 bryan street, Dallas

Position Title: Executive Assistant

Location: Texas/Hybrid

Your role

Digital Realty is seeking an experienced, meticulous, highly organized, and highly motivated individual to join as an Executive Assistant to the SVP, Global Account Sales.

Ability to enable all to be effective leaders by creating the capacity to focus on the most important things. This role also involves heavy collaboration with the company-wide EA team. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is key.

 

What you’ll do

  • Support to SVP, including, managing calendar, scheduling meetings, arranging travel, and handling expense reports.
  • Shared responsibility for managing all aspects of the team’s invoicing and purchase order (PO) processes, including:
    • Creating POs and invoice workflows in accounting system (Yardi) and managing approval workflows.
    • Communicating and follow up with Accounts Payable and other internal teams, as needed.
    • Managing communications with vendors re: invoice inquiries and review.
    • Leading and managing initiatives to improve processes.
  • Working closely with Manager:
    • Coordinate and manage all-hands meetings and business partner meetings (HR, Finance, & IT).
    • Coordinate and manage team offsites.
    • Support departmental and broader organization communications in cooperation with the Corporate Communications team. 

Other Responsibilities

  • Reviewing and routing mail, service of process and other correspondence.
  • Provide back up support to Corporate Legal team on Diligent (online Board book platform).
  • Maintain and update email distribution lists for the team.
  • Maintain and update organizational structure charts for the team.

 

What you’ll need

  • 7+ years of work experience, preferably senior level administration and/or project management roles.
  • Experience working with members of senior management and high-profile clients, confident in communicating with clients and business partners of varying seniority.
  • Able to demonstrate initiative and clear decision making.
  • Detail-oriented with strong organizational and time management skills.
  • Strong communication skills, both written and verbal.
  • Solid organizational skills, ability to organize and maintain orderly files and records.
  • Ability to maintain confidentiality and exercise independent judgment consistent with department guidelines.
  • Ability to prioritize and perform multiple tasks in a fast-paced environment.
  • Ability to assess and solve problems quickly when faced with challenges or with little direction.
  • Ability to work well under pressure and adapt to unexpected circumstances.

 

A bit about us

Digital Realty supports the world's leading enterprises and service providers by delivering the full spectrum of data center, colocation and interconnection solutions. PlatformDIGITAL®, our global data center platform, gives customers a reliable foundation for scaling their digital business and efficiently managing data gravity challenges. The size and scale of our business puts us in a unique position to offer customers access to 290+ facilities in 50 metros across 26 countries and 6 continents.

 

 

What we can offer you

Our rapidly evolving business sector offers the opportunity to be part of a courageous and passionate team who work together to understand and meet the changing needs of our global customers.

Join us and you’ll be part of a supportive and inclusive environment where you can bring your whole self to work. As part of our team, you’ll get to work with people from different business areas, challenge the way we do things and put your ideas into action. We’ll also give you plenty of development opportunities so you can build a rewarding and successful career with us.

This is an exciting time to join our business so apply now and make your mark on our future.

 

Notes:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

Digital Realty offers a highly competitive compensation package, excellent benefits, and an environment that recognizes and rewards your contributions.

Digital Realty is an equal opportunity employer, EOE/AA/M/F/Vets/Disabled.  All applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability or protected veteran status, or other status protected by law or Company policy.

 

Digital Realty cares about the health and safety of its workforce, customers, and vendors. Digital Realty encourages all new hires to be fully COVID-19 vaccinated by their start date.

 

Employees who are not fully COVID-19 vaccinated will need to comply with our weekly COVID-19 testing requirements, subject to applicable workplace accommodation requirements.

 

Digital Realty is a publicly traded company (NYSE: DLR) with investment grade ratings from all three major ratings agencies.

 

Please do not forward unsolicited resumes to any employee of Digital Realty and its subsidiaries. Digital Realty is not responsible for any fees related to unsolicited referrals.

Want to know more about this position?

Get in touch with:

Natalie Lucas

Natalie Lucas

Recruiter

Send me a message

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Senior Manager, Corporate Services, Workplace Services, New York City, NY